Asset Labels: What They Are And Why Are They A Requirement For Your Establishment

asset tags

Asset tags or asset labels are an integral element in your establishment. Be it equipment, machinery, furniture, laptops, desktop computers, motors, jigs & fixtures, or any asset which is classified under capital expenditure, an asset label on them helps in identification and the code printed can lead to a whole lot of related details and information.

Almost all products have on them, a label or tag that consists of a barcode, serial number, or any other format which makes it a lot easier for it to trace back to source. This is the information a manufacturer would like to retain. As a buyer and user of a product or products, an asset tag provides the data you would seek in terms of purchase date and related information.

Typically, the common designs of an asset tag include the company’s logo with a border for the pattern.

What Does An Asset Tag Feature?

It may be a common misconception that all asset tags and asset labels feature a barcode, which could trace back to the date of manufacture. The date of manufacture is just one part, an asset label can contain much more information about the product it is affixed to. As it stands, asset tags or labels can identify the complete history of the equipment using either a unique serial number or a barcode, or a QR code which is recorded in any familiar software as an asset register.

The code or number affixed on an asset tag connects all details of the asset. These vital details can include the item’s manufacturing date, the company’s or seller’s name from which the item was purchased, its cost price, shelf life, the name of the person to whom it is allotted or assigned, and other important information and remarks regarding the item.

Asset tags and labels are used more than often to speed up the manufacturer’s data entry and decrease field entry errors. Furthermore, since codes provide error-free, easy to read by a scanner or in a smartphone reduces manual transcription errors. They are spot-on prove to be time saving and cost-effective option.

Asset tags and labels provide more secure access to records and information for the essential team members to find out more intel about the product at hand.

How Do Asset Tags benefit An Establishment?

Although it may seem like a run-of-the-mill task to put labels on your product, choosing to use asset labels and tags can usher in a lot of advantages for your establishment. When it comes to understanding and managing capital equipment, Asset tags are imperative in most establishments, capital equipment considered redundant are often forgotten or disassembled and stocked up. They are soon forgotten and just exist on company balance sheets. Eventually disposed of as scrap to salvage.

Managing and understanding the capital equipment of which are working and in order, those under breakdown and those deemed redundant helps the management take better decisions on what to buy, when to buy and how many are required.

Be it simple furniture, or a motor / pump or jig, fixture to any complex equipment, a prior activity to any capital purchase is a review to be done with the asset register. This is turn connects to the asset tags and confirms what is already present and in their condition.

It doesn’t make business sense making repeated purchase of equipment’s when the existing ones can be either fixed and put into use or refurbished and made working. Further if the existing ones are completely redundant, the reasons of failure can be reviewed with the available data and accordingly better choices can be made in the next purchase.   

Asset review and checking is an integral part of any audit, due diligence activity which makes asset tagging an absolute necessity. Below are furthermore crucial reasons why establishments must choose to add asset tags to their capital machinery and equipments.

Easier Inventory

With asset tagging, it’s a lot easier to take up the task of physical inventory, since it helps you to manage the physical capital and make it easy to make informed decisions, be it repair or replacement related. This also enables businesses to resourcefully track their physical assets and prevent theft.

Better Tracking

In the event of investigating misplaced, missing, or stolen physical assets, the benefits of an asset label or asset tag come into play. Asset tags are required to fulfill the need of keeping record validation. These asset labels encourage and ensure the insurance carrier and the police department in tracking the stolen assets, and help in retrieving stolen or lost equipment.

Easy Access To Information

Asset tags make it a lot easier for employees to obtain product-related info, without having to go through a slew of pieces until they have the information they need. The barcode asset tags or asset labels provide more secure access to records and information for the essential team members.

Maintenance Repair & Operation (MRO) Information

Scanning of an asset label (with barcode specifically) can help you to know about the repair instructions and maintenance schedules about the particular product, from the database. This helps customer service be more seamless, without your consumers having to submit numerous records themselves.

Management Control

The bottom line of featuring all such systems is to have better controls on your establishment. With readily available and fast monitoring, identification, tracking, and control over all physical assets, the decision-makers are is in control of its mechanisms and working.

Decision-Making Analysis

When it comes to product purchasing, and fixing and/or replacing, Asset Tagging helps make better decisions, as the true cost of implementation can be measured as well as the longevity and history

Easier Audits

One of the core purposes of an asset tag or label is to mark each asset in any organization to in turn trace or locate it, especially during an audit. For example, an auditor who visits his client will have to value and depreciate the capital equipment purchased and ensure they are not sold off. This is where an asset label helps confirm its existence.


Compared to manual data entry, adding asset tags and asset labels ensures a faster, cheaper, and more accurate means of keeping track of all your products. This way, you don’t have to invest money on additional resources. Furthermore, durable asset labels are a one-time investment, apart from being more readable in the toughest of the environment.

While its evident that asset tags and labels are most required for your establishment, please bear in mind that the more durable the asset label, the easier it is for the organization to conduct asset identification. A poor-quality asset tag or label serves no purpose.

How To Choose An Asset Tag?

Assets such as furniture, computer hardware, tools, fixtures, machinery are all used in different kinds of environments with different working conditions.

A simple label made of vinyl will suffice for example a laptop, however, a pump immersed in water or in any other machine in a factory or extreme outdoor conditions will need an anodized aluminum (which is corrosion resistant) asset tag rivetted or pasted with a strong adhesive.

 Polymer or thin aluminum asset tags with strong peel and paste adhesives work well on furniture and parts with circular surfaces.

Having chosen the right substrate for the asset tags, the print on it should be durable, as durable or more than what it gets pasted or riveted on. If the print fades or not readable the entire effort goes to waste.

At Kinelectro Lines, we ensure the printed labels are durable and last longer, we print your assets tags as you prefer to record them, simple serial numbered, bar-coded, QR code’s in which way that suits you. Based on the kind of equipment’s and machinery in your establishment, you could chose to have the tags, labels printed on aluminum, polyestor , vinyl or on other printable polymer base materials.

Bottom Line

A quarterly, bi-annual, or annual activity is an important task for every establishment to verify and ensure all assets are labeled, classified, and connected to the asset registers which in turn provides all information on the purchase, working, maintenance details, etc., This is the only which way a detailed verification can be done by the management, its auditors and any third party.

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